If you're looking at this page, you probably asked me "what's that thing?" when we were on a call or presentation together.
Here's a list of all the tools I use day to day. You can click on any underlined title to get a deep dive walkthrough of how I use them
If I need to paste something temporarily, I use Bear. If I'm making notes on a call, I use Bear.
If I'm trying to get everything out of my head in to a to-do list, I use Bear.
I have multiple projects, with collections inside each project. As an example, I have a
Blogproject which contains sub collections for
GitHub Actionsand more.
Any idea I have that might end up as a piece of content is captured in the relevant project and sits there until I'm ready to work on it.
Having a simple markdown + folder based app is working for me. I don't use a ton of extensions, and I don't use
DataViewfor dynamic content.
I'm very much in capture mode at the moment, but am starting to see patterns emerge and clean up the content as I use it to write blog posts and talks.
I've used it to build org charts, test out new information architectures for docs and bring order to an unsorted brain dump of ideas by clustering them together.
There's a ton of interesting content that comes through RSS, Twitter and personal recommendations, but I'm usually working on something I don't want to interrupt. Pocket allows me to save the article for later and not break my concentration.
I wrote more about my Pocket workflow here, including how I automated tagging articles to batch process them without context switching.
Reeder allows me to scan headlines quickly and swipe left to send the link to Pocket to read later. For the newsletters, I can long press a link and add to Pocket through the iOS share sheet on mobile, or use the Reeder content menu on Desktop.
Finally, I use Reeder as my Pocket client on desktop and mobile.
Overcast is a wonderful app. My two must-have features are smart-speed (removes pauses) and the
queueplaylist, which lets me queue up 4-5 episodes and hide the rest so I don't get overwhelmed.
I listen to non-fiction, primarily management and psychology books. However, I have been known to become absorbed in a 30+ hour series from time to time. You can see what I'm listening to on Goodreads
I don't get time to sit and read for hours at a time, so stealing 3-4 pages whilst waiting for something else is a great way to increase how much I read.
Keeping track of everything across all of those systems is almost impossible - something will slip through the cracks.
I can pull all of them in to a single view using Sunsama and schedule the work on my calendar around meetings. Allocating time for each item keeps me honest and has led to more realistic expectations.
Being able to aggregate all the systems and plan once per week, then use a single source of truth for the rest of the time has been game changing.
If I need to do something, it has to be in Todoist or I'll forget. This includes recurring items (such as putting out the recycling bin), release dates for books I'm looking forward to, and day to day tasks that come up. Todoist is very much an inbox for my thoughts, and I'll periodically review and categorise things in to projects as needed.
We use calendars a lot in my household. We have separate calendars for myself, my wife, things we're doing together, our kids, the dog, house related work (such as tradespeople), plus my work + travel (TripIt) calendars. Being able to configure groups of calendars to show on demand is great. I can use my "Work" calendar set during the week, then switch to "Family" at the weekends.
I used to be a big Calendly user for booking interviews at work and coffee catch-ups with ex-colleagues, but have switched to Openings as it's included in my subscription and supports all of my calendars, not just my work one.
Autocomplete works great, and it's the single source of truth for all of my software licenses and club memberships. I couldn't live without it.
Most of the time it's a quick application launcher, but I have a couple of downloaded workflows (such as the emoji picker), and some custom workflows for navigating to specific work systems quickly.
I've recently started using it's snippets capability, both for common replies and for demo purposes (with autoexpand enabled).
My most used bindings are to set the current screen to 25/33/50/100% of the current screen's width (or hold shift and use the same binding to do the same on my second screen). I've also got bindings to store references to windows and reactivate them later. This is handy when presenting to jump between windows rather than using cmd+tab and having that show on screen.
Finally, I have some utility bindings. One stops my machine from sleeping, another wraps the currently selected text in a link tag and sets the URL to whatever's on my clipboard. The last toggles my audio output to be my Airpods or my external speakers.
There's a lot more I could do with Hammerspoon, and I'm just getting started.
* Microphone: Shure SM7B with CloudLifter and Scarlett Solo DAC. Mounted on an Elgato Wave Mic Arm LP
* Camera: Canon M200 with EF-M 15-45mm lens
* Elgato Key Light Air (x2)
* Stream Deck (x2)
* Screenflow for recording and editing videos
* Bartender to hide everything in my taskbar and increase continuity
It gets used for important notifications and fitness/sleep tracking, not much more.
I mainly use the iOS versions of the apps mentioned above (Pocket, Reeder, Ulysses, Todoist, MindNode) but also have a couple more:
* Plex for media
* Board games! Currently Wingspan, Catan HD and 7 Wonders
* Google Docs for on-the-move reviews
It also gets a lot of use as a whiteboard whilst on calls. Whenever I need to sketch something out, I reach for the reMarkable's screen sharing ability and share the reMarkable app on my desktop. It feels liek drawing on paper, but everyone else can see my sketches in realtime.
I travelled a lot for work, and the Switch allowed me to take games with me. My top 3 games: Hades, Into the Breach, and way too much time playing Tony Hawk's Pro Skater 1+2.
The real gamechanger for the Steam Deck is it's emulation capabilities. I'm having a great time playing through some of the games I missed first time around.